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CORPORATE TENTS
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Closed Circuit TV
View all the race day coverage from the comfort of your Platinum, Gold or Silver Tent!
The Gold Cup Races are a time to mingle with clients and colleagues old and new. With a Closed Circuit TV in your Platinum, Gold or Silver Tent you can enjoy time in the tent without missing a minute of the races.
The package includes a 42” color monitor, speaker and stands for both.
The digital signal feed provides a crisp view of the course, without even having to be on it!
Simply check the box maked “Closed Circuit TV” on the order form and we’ll take care of the rest.
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E (Up to 300 guests) –$11,000 ($1,054 charitable deduction)
Includes 40'x40' tent on Members Hill with a 10'x10' attached catering tent, 16'x40' picket fenced terrace, 6 umbrella tables, 6- 3' round tables, 3-8' rectangular tables, 6-2' round pedestal tables, 3-5 round tables, 72 chairs, 2 portable restrooms, and 150 official race programs. Tickets include 300 Members Hill badges, 15 Members Hill car passes, 25 VIP car passes, and 110 General car passes. Catering not included. For all your catering needs, please call the exclusive Members Hill Caterer, Grand Cuisine (202) 637-4926
E (Up to 200 guests) – $8,000 ($808 charitable deduction)
Includes 30'x30' tent on Members Hill with a 10'x10' attached catering tent, 16'x30' picket fenced terrace, 4 umbrella tables, 6-3' round tables, 2-8' rectangular tables, 4-2' round pedestal tables, 2-5 round tables, 48 chairs, 1 portable restroom, and 100 official race programs. Tickets include 200 Members Hill badges, 10 Members Hill car passes, 15 VIP car passes, and 75 General car passes. Catering not included. For all your catering needs, please call the exclusive Members Hill Caterer, Grand Cuisine (202) 637-4926
(Up to 100 guests)– $5,500 ($621 charitable deduction)
Includes 20'x20' tent on Members Hill with a 10'x10' attached catering tent, 16'x20' picket fenced terrace, 2 umbrella tables, 3-3' round tables, 2-8' rectangular tables, 2-2' round pedestal tables, 32 chairs, and 50 official race programs. Tickets include 100 Members Hill badges, 5 Members Hill car passes, 45 General car passes. Catering not included. For all your catering needs, please call the exclusive Official Members Hill Caterer, Grand Cuisine (202) 637-4926
(Up to 30 guests) – $3,000 ($410 charitable deduction)
Includes 15'x15' tent on North Members Hill, affording a view of the North end of the racecourse, with an 8'x15' picket fenced terrace, 2-3' round tables, 2-6' rectangular tables, 16 chairs, and 15 official race programs. Tickets include 30 Members Hill badges, 3 Members Hill car passes and 12 North General car passes. Catering not included. For all your catering needs, please call the exclusive Members Hill Caterer, Grand Cuisine (202) 637-4926
FULLY CATERED BRONZE HOSPITALITY TENT PACKAGE (Up to 30 guests)-- $6,400 ($410 charitable deduction)
Includes 15'X15' tent on North Members Hill, affording a view of the North end of the racecourse, with an 8'X15' picket fenced terrace, 2-3' round tables, 2-6' rectangular tables, 16 chairs, and 15 official race programs. Tickets include 30 Members Hill badges, 3 Members Hill car passes and 12 North General car passes. Catering presented by Grand Cuisine and includes your pick of 3 salads, 3 entrees, and afternoon delights from their special "The Steeplechase" menu. Mixers included in this new offering, as well as 1 Bartender and 1 Server.
(Up to 20 guests) – $4,500 ($328 charitable deduction)
Includes a private 16'x20' skybox under tent on Members Hill overlooking the racecourse with 16'x20' private terrace, 2-4' round table, 20 chairs and two benches, fully catered luncheon by Grand Cuisine with all day open bar. Color television featuring the closed circuit program of the day's activities and races. Tickets include 20 Skybox ribbons, 10 Members Hill car passes and 10 complimentary race programs.
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RAILSIDE TENTS
Railside Party Tents offer up close viewing where you will feel the thundering hooves of horses as they race by your party. Located off Members Hill, each tent accommodates up to 100 guests. There are a variety of ways to arrange your Railside Tent party. Be sure to visit our Party Planning page.
(Up to 100 guests) – North or South $2,200 ($106 charitable deduction)
Includes 20’x20’ tent on racecourse rail with 8' x 20' picketed patio in front of the tent and a 16' x 20' picketed patio behind; Please specify North or South. Tickets include 28 Reserved Rail car passes, or up to two Bus Passes (you may trade 10 car passes per bus pass) admitting all passengers AND 2 Service Vehicle passes. Vans, limos or buses must have proper parking pass for admittance! Bring your own food and refreshments, or select an official caterer from the IGC 2009 list of licensed caterers. If you purchase more than one Railside Party Tent, you must order VGCA security.
(up to 30 Guests) – North $650 ($3 charitable deduction)
Rail 4 Tent includes 15’x15’ tent on Rail 4. North tent includes one Reserved Rail car pass, 3 General car passes, and 6 Members Hill badges.
RAIL 1 TENT (up to 30 Guests)--South $900 ($53 charitable deduction)
Rail 1 Tent includes 15'X15' tent on Rail 1, 8'X15' picketed patio in front, 2 Reserved Rail car passes, 2 General car passes and 6 Member Hill badges.
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CATERING
The Virginia Gold Cup Association is pleased to provide the following selection of outstanding caterers licensed to serve food and beverage at the International Gold Cup. Menu links for each caterer are provided below. For detailed menus, pricing, etc… please contact the individual official caterer.
All tents on Members Hill are required to use Grand Cuisine, or, guests may “self-cater” which means, they personally bring and serve their own food and beverage in their tent. Railside tent members are also welcome to use Grand Cuisine for all their catering needs. Please contact:
Paul Weiner
100 H Street, NW
Washington, DC 20001
Phone (202) 637-4926
Fax (202) 637-4797
Fall Menu
Email: pweiner@hyatt.com
All Railside tents must use either Grand Cuisine, or a caterer from the following list. No outside caterers will be permitted to the grounds. Like Members Hill tent members, Railside tent members may “self-cater” which means, they personally bring and serve their own food and beverage in their tent.
Mrs. Jen Kitner
5305 Marriott Lane
Hume, VA 22639
(540) 364-2627
Click here to view the Marriott Ranch Menu
jkitner@marriottranch.com
Ms. Jane Marie Alfaro
8004-A Alban Road
Springfield, VA 22150
703.451.2798
Jane R&R Catering
http://www.rrcatering.com
R&R Catering Menu
Ms. Jessica Brose
9236 Tournament Drive
Warrenton, VA 20186
(540) 347-1212
Legends Menu
www.legends-catering.com
info@legends-catering.com
Gentry's Catering
138 North Main Street, Suite 101
Culpeper, Virginia 22701
540-825-1110
efgentry@aol.com
Gentry's Menu
Flowers are the finishing touch to your Gold Cup party table. Floral arrangements may be ordered for delivery to your tent or seated box by calling, or email:
Kenny Pinard
Grand Floral & Design
1000 H St NW
Washington DC 20001
(202) 637-4783
fax (202) 624-8077
kpinard@hyatt.com
Bagged ice can be delivered directly to your tent or seated box by contacting
Reddy Ice at: 1-800-777-2180 or by fax at 304-267-4415.
:: Click here to download our order form for all your ice needs
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EQUIPMENT
For your convenience, tables and chairs for your tent or box may be rented from:
Capital Party Rentals
44232 Mercure Circle
Dulles, VA 20166
Phone: 703-661-8290
Fax: 703-661-8239
No other equipment rental company will be permitted on the grounds of Great Meadow for the International Gold Cup Races.
:: Click here to download our order form for all your party rental needs
While public facilities are available, private portable restroom(s) may only be rented for Reserved Tent Spaces (either Members Hill or Railside Party tents). Ample public facilities are available for North/South Rail Reserved Car spaces and General Admission guests free of charge. Please don't forget to bring a padlock and key for your rented unit - this will be the only way to control access to your unit.
To arrange for your personal portable restroom, please contact:
Keauna Saunders
Don's Johns, Inc.
42630 John Mosby Highway
Chantilly, VA 20152
Phone: 703-273-7101
Fax: 703-991-3002
:: Click here to download the Don's Johns order form
:: Click here to download the Official Race Program order form
:: Click here to download the Security Officer Order Form
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